Small businesses have a unique challenge that must be overcome. The fact that some companies rely so much on traditional telephone providers is a testament to this. With a reliable Internet connection practically being a necessity in today’s business world, it’s no surprise that Voice over Internet Protocol has taken off in the business environment. If you give VoIP a try, you might find it to be the most valuable investment you can make for your company’s communications solution.
What is your business’s preferred method of communication? It’s usually email or some type of telephone solution. Especially for a telephony solution, you need to make sure that your communication infrastructure is designed specifically for your organization. To this end, a traditional telephone system could be holding your business back from achieving its most lofty goals.
Though your phone system and its corresponding infrastructure are borderline necessary for your organization, some providers don’t make it easy for businesses to customize their communications to their specific needs. Have you had enough of your in-house telephone network? If so, you’re not alone; many businesses all over the world are switching to the more dynamic and flexible Voice over Internet Protocol solution for their communication needs.
Rather than providing an additional infrastructure of telephone cables and whatnot, VoIP uses your organization’s Internet connection to transmit your calls to the receiver. It’s especially great because it provides a service through your Internet connection, a must-have for any modern business. In addition to this, VoIP provides many other avenues to save your business money. Here are two of the best ways that VoIP keeps your communications cost-effective and efficient.
VoIP Prevents Unnecessary Costs
As previously mentioned, VoIP uses your Internet connection to keep communication costs down. Since it doesn’t go through your local telephone provider, you don’t need to deal with bundles that include unneeded services. In other words, with VoIP, you don’t have to pay for services that you don’t want. You’re using an asset that you’re already paying for, so you’re cutting down on operational costs.
Of course, you still need to ensure that your VoIP systems don’t bring about an unexpected burden on your network and its bandwidth. Depending on how big of an impact introducing VoIP has on your connection, you may need to communicate with your Internet service provider to ensure that your connection can handle it, or audit the quality of your router. We always recommend reaching out to professionals like PCSOFT for any assistance with implementing major changes to your IT infrastructure.
VoIP is Flexible
When adding new users to your organization’s network, you often need to run cables to connect the workstation to the internal network, and you may even need to run telephone cables to connect them to your phone network. In the worst-case scenario, it’s possible that an office remodeling may be necessary, costing even more time and resources. As you accrue more technology and more employees, the amount of available room will decrease. This results in complex network configurations that can decrease efficiency and make for a confusing experience. This is especially the case for businesses that have grown significantly in a short period of time.
VoIP makes it easy to implement new technology, and it does so without adding complex cabling or infrastructure remodeling to the mix. All you have to do is add a new user to your system, get them the required hardware (a handset or a headset, depending on what they prefer), and make sure that the Internet connection can support them. This makes VoIP a much easier service to provide in the long run, and it’s flexible enough to accommodate for your business’s growth.
If your business needs a reliable communications solution that can keep your operations going, look no further than VoIP. It can grow alongside your business and adapt to changes in your workforce with ease. With the cost savings afforded by VoIP, your organization can take some strain away from your IT budget and provide more opportunities for improving your IT infrastructure. To learn more about VoIP, reach out to us at 02 98730080.