PCSOFT Blog

Is your printer printing dollars, or eating them? Today’s blog is dedicated toward helping your business save as much money as possible on printing costs so that you can achieve the best return on your printing investment.

Paper documents, manila folders, and file cabinets have long been symbols of office work. Today, these once-proud symbols are looked down upon, due in part to the public being more environmentally conscious, as well as advancements made in cloud computing that make a paper-centric workflow an inefficient option.

How can you use automation technology to leverage profitability and efficiency for your business? Whereas in the past, automating your company’s day-to-day processes seemed out of reach for SMBs, today’s automation technologies are easily accessible. To help you get started with automating crucial aspects of your business, we recommend looking into these three technologies.

Businesses today are trying to cut costs whenever it’s feasible, and technology has allowed for incredible innovations in this regard. Organizations have the capabilities to eliminate unnecessary hardware, clear out office space, and potentially eradicate clutter associated with paper documents.

The Benefits of Going Paperless
Your organization can save countless dollars by cutting down the office’s paper consumption. Here are four ways that your business can benefit from going paperless:

• Cost savings: One of the most significant benefits of going paperless is saving money. When was the last time you checked how much you spend on paper, ink, and toner, annually? By eliminating the majority of printing, you’ll spend less on materials, and therefore, increase your bottom line and free up funds that can be better spent elsewhere.
• Clutter and wasted space: How many filing cabinets do you have in your office? They’re huge, bulky, and unwieldy, making them difficult to move. By keeping paper clutter to a minimum, you can eliminate the need for filing cabinets. Plus, when you get rid of your filing cabinets in favor of digital storage, moving your office to a new location is much easier.
• Searchable file archiving: When your files are stored digitally, you can search through them easily, just like you would search a computer for a specific file. This means that, instead of digging through a filing cabinet for a specific document, you can just type the terms into a search bar and find it in the blink of an eye.
• File backup: When you use an electronic record storage system to manage your documents, you can back them up the same way that you would back up your other types of data. Files that are stored digitally in the cloud are less susceptible to falling victim to unexpected natural disasters and power outages.

How it Helps the Environment
According to PaperlessProductivity, one tree produces, on average, 17 reams of paper. This same tree takes at least 100 years to grow. This means that all of the businesses in the world combined, not to mention the average consumer, vastly exceeds the rate at which paper can be produced. Considering the amount of paper used by other institutions, like governments and universities, there’s a serious environmental problem that needs to be addressed. Thankfully, if every business does their part and reduces their overall paper consumption, they can make a difference. It might not be immediately noticeable for the environment, but your budget will certainly show an improvement.

What We Can Do
Does your business desire the opportunity to remove paper waste and printing costs from your budget? If so, PCSOFT has a solution. Our electronic record storage and cloud computing solutions can help you remove paper documents from your physical workplace, and store them in a compliant, digital space. This can help you keep your sensitive documentation safe and secure, and you’ll enjoy the ease of navigation that digital documentation can provide.

Furthermore, we can provide your organization with a replacement to your outdated fax machine. With a fax server solution, we can transform your business’s faxes into emails that go directly to your inbox. To learn more, give us a call at 02 98730080.